Guest Login
The Guest Login feature in Hidesc allows external users — such as clients, partners, or vendors — to securely access specific areas of your workspace without needing a full user account.
Objectives
Simplify Collaboration
Enable external collaboration without granting full system access
Secure Sharing
Securely share updates, files, and communications with clients
Enhance Transparency
Improve transparency between internal teams and external collaborators
Access and Authentication
Guest login portal with authentication options
Login Portal
Access URL
(Your app domain)/client
Sign-in Options
Continue with Google or Email login using Magic Link
Security Features
Passwordless authentication with magic links
Tokenized email authentication for data protection
Prevents unauthorized access
Guest Dashboard Overview
Personalized guest dashboard interface
| Section | Description |
|---|---|
| Projects | Displays the list of projects shared with the guest. They can view project progress and related documents. |
| Tasks | Shows all assigned tasks with due dates, priorities, and current statuses (To Do, In Progress, Done). |
| Documents | Lists uploaded files shared by users or sent by guests for feedback, verification, or approvals. |
| Messages | A built-in chat interface to communicate directly with internal users. Guests can send messages, attach files, and view responses. |
| Settings | Allows guests to manage their profile, notification preferences, theme, and session security. |
Core Features and Capabilities
1. Task Management
Guest Capabilities
View all assigned tasks and project tasks
Check task details, dates, and status
Add comments and updates for collaboration
Example Use Case
A client can review a design task, comment with suggestions, or upload a revised document for the team to implement changes.
2. Chat and Messaging
Guest chat and messaging interface
Chat Features
Real-time Communication
Send and receive real-time messages with assigned users
Task Integration
Share task-related updates in Task Discussions or Project Threads
File Sharing
Attach files, documents, or images within messages
Chat Permissions
| Option | Description |
|---|---|
| Allow Chat for Guests | Enables the guest chat system for communication with team members |
| Who Can See Guest Messages | Defines message visibility to all team members or selected users |
| Attachment Permissions | Allows guests to upload images, PDFs, or documents in chat |
3. Document Sharing
Guest Capabilities
File Management
Upload and share files directly with assigned users
Document Access
Download approved documents or view shared attachments
Centralized Management
Access the Documents tab to manage all shared files
Supported File Types
Images
JPG, PNG
Documents
PDFs, Word, Excel
Archives
ZIP, RAR
Design Files
AI, PSD
4. Notifications and Updates
Guest notification settings and alerts
| Notification Type | Purpose |
|---|---|
| Email Notifications | Receive updates via email |
| Task Updates | Get alerts when a task is assigned or changed |
| Document Updates | Notify when new documents are uploaded |
| Messages | Alerts for new chat messages |
| Project Updates | Track progress or milestone changes |
5. Personal Settings and Appearance
Appearance and theme settings
Guest profile management
Profile Management Options
Personal Information
Update profile photo and personal details
Notification Preferences
Manage email notification settings
Theme Settings
Switch between Light, Dark, or System Theme
Security Monitoring
View active sessions and device information
Security and Privacy
Access Control
All guest activities are limited by permissions set by the Admin
Data Isolation
Guests cannot view other clients' projects or internal-only data
Encryption
Shared files and chat attachments are encrypted during upload and download
Session Management
Sessions automatically expire after inactivity for enhanced protection
Example Use Case
Scenario: Client Collaboration for Project Feedback
The admin enables Guest Login and adds the client as a guest user
The client logs in via the Client Portal using a Magic Link
The client views their project, opens tasks, and reviews progress
They chat directly with the designer, attach revised files, and leave notes
The designer responds and uploads the final version in the Documents section
Notifications are automatically sent for each update
Result
Smooth communication, fast feedback loops, and secure document sharing without exposing full system access.